HR Administrator

We are hiring an HR Administrator to support a busy HR team with day-to-day operations. This role is highly transactional and system-focused, with a strong emphasis on SuccessFactors administration, employment documentation, and pre-employment coordination.

This is a great opportunity for someone who is detail-oriented, comfortable working independently, and confident navigating HR systems in a fast-paced environment.

This role will be starting immediately for 3 months with potential for extension.

What You’ll Do

• Prepare and issue offer letters using SuccessFactors and DocuSign, ensuring accuracy and correct clause selection
• Coordinate onboarding activities including candidate communication, system setup, and tracking
• Manage pre-employment testing (scheduling, tracking results, and documentation)
• Prepare job change letters and process employment transactions using standardized templates
• Maintain tracking logs to support audit, reconciliation, and reporting requirements
• Execute HRIS transactions in SuccessFactors including hires, onboarding, job changes, and rehires
• Create and maintain position data, ensuring accuracy of fields, approvals, and tracking attributes
• Monitor and resolve basic system issues (e.g., data errors, duplicate entries), escalating as needed
• Generate reports and support data clean-up activities
• Monitor HR inbox and respond to internal inquiries
• Maintain accurate electronic employee records and support general HR administration
• Assist with invoice processing, coding, and approvals

What You Bring

• Post-secondary education in Human Resources or related field
• Minimum 2+ years of HR administrative experience
• Hands-on experience with SAP SuccessFactors strongly preferred
• Experience supporting full employee lifecycle transactions (offers, onboarding, changes)
• Strong attention to detail and ability to manage high-volume, transactional work
• Comfortable working independently and prioritizing multiple tasks
• Strong communication and problem-solving skills
• Proficiency with Microsoft Office and HRIS systems
• Proven ability to handle confidential information with professionalism

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.