Privacy Policy

For Aplin.com

Introduction

David Aplin & Associates Inc. (operating as “Aplin”) respects your privacy and recognizes your expectation of confidentiality regarding any personal information we collect. Aplin is committed to adhering to all applicable international and local privacy laws and has implemented procedures to meet these legal requirements.

This Privacy Policy outlines our privacy principles and provides information about our practices for collecting, storing, and using personal information. This includes information from individuals who use our websites, apply for or are employed or assigned by Aplin, communicate with Aplin, or represent our customers (including prospective customers), service providers, and suppliers.

At Aplin, we prioritize your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and all other applicable privacy laws.

We encourage you to review this policy to understand how we collect, use, and share your personal information.

Information We Collect

We collect personal information necessary to provide our services, including:

  • Contact details (name, email, phone number)
  • Employment history and qualifications
  • References, background clearances, and other related professional information
  • Demographic information (birthdate)
  • Financial information (Social Insurance Number (SIN), tax information for payroll purposes)

How We Use Your Information

In compliance with legal and regulatory requirements, your personal information is used to:

  • Facilitate service delivery
  • Communicate with you regarding job opportunities
  • Process payroll and comply with tax obligations
  • Provide post-placement, follow-up communication

Information We Share

Your personal information is only shared with third parties to provide service or when it’s required by law. This may include:

  • Potential employers and Aplin clients
  • Service providers such as skill testing, and background clearance suppliers (to name only a few examples) assisting us in our operations

We may also disclose your information:

  • If required by law, court order, or regulatory authority
  • To protect the rights, property, or safety of Aplin, our employees, clients, or others

Data Security

We implement appropriate security measures, including encryption, access controls, and regular security audits, to protect your personal information from unauthorized access, alteration, or disclosure.

Data Storage

We use an Applicant Tracking System (ATS) to store and manage your personal information. Our ATS implements industry-standard security measures to protect your data. Personal information may be stored within North America and may be transferred and stored in other jurisdictions in compliance with applicable privacy laws.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Use of Third-Party Tools

Occasionally, our recruiters use third-party tools to assist with improving service efficiency. These tools are used under strict confidentiality agreements and are designed to protect your personal information.

Use of Artiticial Intelligence

We may utilize Artificial Intelligence (AI) technologies to enhance our recruitment processes. AI tools assist in resume screening, candidate matching, and identifying potential job opportunities. All AI applications are used in compliance with applicable privacy laws and under strict confidentiality agreements to ensure the protection of your personal information.

Your Rights

You have the right to:

  • Access your personal information
  • Request corrections to your data
  • Withdraw consent for data processing via email request to privacy@aplin.com

To exercise these rights, please contact us at the email provided. We will respond to your request within 30 business days.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies help us understand how you use our site and improve its functionality. You can manage your cookie preferences through your browser settings.

Contact Us

For any questions or concerns about our privacy practices, please contact us at privacy@aplin.com.

Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website, and we will notify you of significant changes via email or prominent notice on our website. We encourage you to review it regularly.