Project Administrator

Tammy Boyko and Carlan Wilbon with Aplin are hiring an experienced Project Administrator to support a busy Project Management Office in a full-time, two-year temporary role for an onsite position in downtown Winnipeg.

This position is ideal for someone who can step in and contribute immediately, bringing proven administrative experience.

Responsibilities

• Coordinate meetings, schedules, and calendars, including booking rooms and organizing logistics
• Prepare and distribute agendas, minutes, reports, and administrative documents
• Maintain accurate filing systems, records, and documentation in line with standards
• Support communication and information flow between staff and service providers
• Track invoices, receipts, and administrative records; maintain logs and tracking tools
• Assist with onboarding and offboarding activities, including equipment and access coordination
• Maintain office supplies, equipment inventory, and administrative systems
• Support day-to-day operations of the Project Management Office
• Organize meetings, workshops, and training sessions
• Ensure records and documentation are accurate, current, and compliant

Qualifications

• Minimum 2 years of administrative experience in an office environment
• Experience supporting teams, managers, or senior staff
• Strong organizational skills with the ability to manage multiple priorities independently
• Experience coordinating meetings, schedules, and office logistics
• Proficiency with office software and administrative systems
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Strong problem-solving and critical thinking abilities
• Ability to work in a fast-paced environment with minimal supervision
• Criminal record check is required 

If you are an experienced administrative professional ready to contribute from day one, we encourage you to apply.


At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.