Administrative Assistant

Aplin is currently recruiting for an experienced Administrative Assistant to support a government office in Edmonton on a temporary contract starting ASAP through January 29, 2027. This is a fully in office downtown Edmonton position.

This opportunity is ideal for an organized, detail-oriented administrative professional with previous Government of Alberta or public-sector experience who is comfortable supporting senior leadership, managing competing priorities, and coordinating day-to-day administrative activities.

Responsibilities

• Provide administrative and scheduling support to senior leadership and program teams.
• Manage calendars, coordinate meetings, prepare agendas, take minutes, and track action items.
• Draft, format, and manage correspondence, reports, and other documentation.
• Liaise with internal and external stakeholders, ensuring timely communication and follow-up.
• Maintain accurate records, electronic filing systems, and workflow tracking.
• Coordinate travel arrangements, logistics, and expense claims.
• Assist with tracking budgets, contracts, invoices, and payments.
• Monitor correspondence and approvals through ARTS.
• Handle confidential information with professionalism and discretion.

Qualifications

• Previous administrative experience within the Government of Alberta or a comparable public-sector environment is strongly preferred.
• Experience supporting senior leadership or executive offices is an asset.
• Strong calendar management, meeting coordination, minute-taking, and records management skills.
• Excellent communication, organizational, and time management abilities.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with ARTS, SharePoint, or IMAGIS.
• Ability to work independently, manage competing deadlines, and interact professionally with senior stakeholders.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.