Executive Assistant

We are hiring for a senior-level Executive Assistant for a fast-paced 3-month remote contract supporting two executive leaders within a large and complex organization. This role requires a highly experienced EA who is strategic, proactive, and confident managing competing priorities in a dynamic environment.

This opportunity is fully remote; however, candidates must be located in Alberta and there may be some in person requirements on occasion. The contract is expected to start May 19, 2026.

Responsibilities

• Provide executive support to two senior leaders, including complex calendar management and scheduling across multiple stakeholders and time zones
• Manage high-volume email inboxes, prioritize communications, draft responses, and ensure timely follow-up
• Coordinate meetings, approvals, executive materials, and confidential documentation
• Support ongoing projects, process improvements, and administrative initiatives
• Create and maintain templates, tracking documents, and reporting tools
• Anticipate needs, identify gaps, and proactively resolve scheduling or operational conflicts
• Liaise professionally with internal and external stakeholders while maintaining confidentiality and discretion

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives in fast-paced, complex environments
• Exceptional calendar and inbox management experience is required
• Highly organized with the ability to manage shifting priorities and tight timelines
• Strong judgment, professionalism, and communication skills
• Experience supporting executive leadership in large organizations is strongly preferred
• Comfortable working independently in a fully remote environment
• Advanced proficiency with Microsoft Office and virtual collaboration tools
• Must be located in Alberta and available to start May 19, 2026

This is an excellent opportunity for a seasoned Executive Assistant who enjoys high-level support work, thrives in a fast-paced setting, and can quickly step in and add value.


At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.