Executive Assistant

Our client, a global leader within the Human Resources space, is looking for a highly organized and proactive Executive Assistant to support senior executive leadership, including the Global SVP, Talent, and the CHRO.

This is a high-impact role within a fast-paced, matrixed environment where you will play a key part in ensuring seamless executive operations, communication flow, and cross-functional coordination. The ideal candidate thrives in a dynamic setting, demonstrates strong judgement, and brings a solutions-oriented approach to executive support.

Benefits & Perks

• $75,000 – $85,000 base salary
• 8% annual bonus
• 3 days on-site in Downtown Toronto
• 3 weeks’ vacation
• Exposure to senior global leadership within a large, enterprise HR function
• Opportunity to support strategic HR initiatives, including talent, business continuity, and executive operations
• High-visibility role with strong potential for growth and development

Responsibilities

• Manage complex, multi-time zone calendars for senior executives, prioritizing meetings and commitments
• Act as gatekeeper for internal and external communications, managing inboxes and triaging requests
• Coordinate domestic and international travel arrangements within tight timelines
• Process and submit expenses in a timely and accurate manner
• Organize executive meetings, including agenda preparation, minute-taking, and action tracking
• Lead coordination of internal and external events (town halls, leadership meetings, team events, etc.)
• Prepare high-quality presentations, reports, and executive correspondence
• Maintain HR signing authority records and ensure accuracy across documentation
• Manage access permissions for systems, including Teams, shared drives, mailboxes, and distribution lists
• Support onboarding and offboarding processes within the HR function
• Conduct compliance and access audits to ensure data integrity and security standards
• Support HR Business Continuity planning, including documentation updates and stakeholder coordination
• Assist with communication tools, training, and data collection for continuity planning initiatives

Qualifications

• 5+ years of experience in an Executive Assistant or senior administrative support role, ideally within an HR environment
• Experience supporting multiple senior leaders in a complex, matrixed organization
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and sound judgement
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong expertise in PowerPoint and Excel (advanced level required)
• Ability to work independently and anticipate executive needs proactively
• Experience within HR or large corporate environments is considered an asset
• Bilingualism in French is considered an asset

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.