Administrative Assistant

We are hiring an Administrative Assistant to support our client’s busy Langley office, for an 18-month contract opportunity. The Administrative Assistant will support office operations, provide administrative support to the Board of Directors, manage travel and contribute to communications. It’s a diverse position, a unionized role and comes with an excellent total compensation package in a collaborative working environment.

About Our Client
Our client has been a leader in their industry for many years. The Administrative Assistant will work closely with leadership, support the Board of Directors for annual meetings and general day-to-day requests, and join a progressive, growing organization.

About The Opportunity
This opportunity is a 18 month contract opportunity. The Administrative Assistant is responsible for managing and supporting 5 senior managers and focuses on supporting the Board of Directors which will include meeting coordination, scheduling, meeting minutes and action items. Supporting communications and multiple executives make this a diverse role to step into.

About The Position

• Office operations - greeting guests, managing office equipment, couriers, catering.
• Board support - scheduling and coordinating meetings, meeting minutes and distribution, travel arrangements and expenses.
• Communications and media - drafting various communications for internal and external stakeholders and media.
• Governance support, research and data collection.
• Manages databases, updates webpages and media.
• Assists with invoicing and general data entry.
• General administration and projects as required.

The Requirements

• A post-secondary degree or diploma in business or a related field and 3+ years of experience in an administration role is required or completion of a certificate program and 5+ years of experience.
• Prior government or in a regulatory industry is preferred.
• Excellent communication skills, able to produce high level communications for public distribution.
• Prior experience working with and supporting a Board of Directors.
• Strong attention to details.
• Must be able to manage time and effectively communicate and set expectations.
• Prior experience reporting to multiple executives is desired.
• High level travel planning and meeting coordination is desired.
• Knowledge of governance and experience in a federally regulated industry is an asset.
• A professional, collaborative approach to problem-solving.
• Intermediate – Advanced MS Office and Adobe Pro skills – testing will be involved.
• Must be able to pass background checks and provide professional references.

Compensation

• Hourly pay $34.51
• Competitive benefits and vacation

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.