Corporate Legal Assistant (Intermediate)

Aplin is pleased to partner with a long-standing client to recruit an Corporate Legal Assistant (Intermediate) to join their dynamic team. Reporting to a Partner at the firm, this role is ideal for someone with a solid foundation in corporate law and real estate, and the ability to manage a high volume of legal administrative work with accuracy and efficiency. There is an opportunity to work from home one day a week.
 
The Partner maintains a busy practice and high standards, offering a fast-paced environment where days move quickly. At the same time, they value a positive attitude and a sense of humour, and are looking for someone who takes pride in their work while contributing to an enjoyable team culture.

Document Preparation & Legal Support

• Draft and prepare correspondence, contracts, and other legal documents
• Conduct thorough searches (SPIN, CORES, APPRES, property, and individual due diligence) and efficiently navigate the ALF database
• Collaborate closely with the Corporate Department, adhering to established corporate practices
• Prepare annual returns and maintain familiarity with Minute Book contents
• Perform additional administrative tasks as requested (e.g., expense reimbursements, filing)

Practice Coordination

• Follow established procedures for email management, file organization, conflict searches, and opening/closing files
• Ensure all client correspondence is properly saved in the document management system (NetDocs)
• Coordinate all incoming and outgoing mail
• Maintain client file lists and tracking as required
• Schedule appointments and meetings as directed, and manage calendars to diarize key dates and deadlines
• Execute verbal and written instructions from your supervisor efficiently and accurately

Accounting & Financial Administration

• Prepare and process client bills and invoicing instructions as directed
• Process write-offs in accordance with the supervisor’s instructions
• Receive and record funds into trust accounts, following firm and Law Society of Alberta protocols
• Ensure all practice-related data—including lawyer time entries and task lists—is accurately entered into accounting software (Acumin)

Client Communication

• Draft routine client correspondence under supervisor guidance
• Respond to basic client inquiries as directed

Firm & Team Collaboration

• Coordinate effectively with other departments, including Accounting, Corporate, Residential Real Estate, Litigation Support, and Operations
• Participate in operational and practice-area team meetings, including staff meetings and training & development sessions

Education & Experience

• Post-secondary education in legal administration, paralegal studies, or equivalent;
• Minimum 5 years of experience as a legal assistant;
• Proficient in Microsoft Office Suite, Adobe, and legal software (including NetDocs and Acumin);
• Excellent organizational and multitasking skills;
• Strong communication and interpersonal abilities; and
• Demonstrated commitment to upholding confidentiality and professional standards

Why Join This Firm?

• Hybrid work model with one work-from-home day per week
• Strong, well-rounded benefits package
• RRSP matching and Employee Deferred Profit Share Plan
• Free on-site fitness centre
• Health & Wellness subsidy
• Corporate discounts at City of Edmonton facilities
• Collegial culture with long-tenured team members

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.