Executive Assistant

We are seeking a highly professional and proactive Executive Assistant to support senior leadership within a professional, fast-paced, regulatory environment. This is a 6-month contract with strong potential for extension or long-term opportunity.
This role offers a unique, flexible schedule and will be in office downtown Calgary:

• First 2 weeks of each month: Part-time (3 days/week)
• Last 2 weeks of each month: Full-time hours

Ideal for someone who thrives in a structured environment but values variety and flexibility in their schedule.

What You’ll Be Doing

• Manage complex calendars and coordinate meetings for multiple senior stakeholders
• Arrange travel, accommodations, and expense reporting
• Prepare high-quality briefing materials to support executive decision-making
• Support confidential meetings, including minute-taking and tracking action items
• Maintain accurate records, dashboards, and e-filing systems
• Proofread and edit professional documents for accuracy and clarity
• Identify opportunities to improve administrative processes and efficiency
• Coordinate logistics for meetings, events, and professional functions
• Build strong working relationships with internal teams and external stakeholders
• Provide backup support across the administrative team as needed

What You Bring

• 6–10 years of experience supporting senior executives in a professional environment
• Exceptional organizational skills and ability to manage competing priorities
• Proven ability to handle confidential information with discretion
• Strong written and verbal communication skills with a high attention to detail
• Comfortable with digital tools, reporting systems, and collaboration platforms
• Ability to work both independently and as part of a collaborative team
• Experience in regulatory, government, legal, or professional services environments is an asset

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.