Payroll Administrator

We are seeking an experienced and detail-oriented Payroll Administrator to join a growing Canadian payroll team supporting approximately 500 employees nationwide. This is a great opportunity for a payroll professional who enjoys working in a collaborative, fast-paced environment and is ready to take ownership of a complex, multi-provincial payroll process.
The ideal candidate will bring strong technical skills, a solid understanding of Canadian payroll legislation, and a commitment to accuracy and service excellence.

This role is fully onsite in Dartmouth.

Key Responsibilities

• Process bi-weekly payroll for 500+ Canadian employees across multiple provinces.
• Manage all employee data changes, including new hires, terminations, ROEs, and year-end documentation.
• Review, validate, and process timesheets, batches, and payroll adjustments.
• Ensure compliance with provincial legislation, tax regulations, and company policies.
• Administer employee benefits, including health, dental, life insurance, and retirement programs (RRSP, TFSA, Canada Life).
• Reconcile payroll data, prepare reports, and support off-cycle payrolls as needed.
• Collaborate with HR and Finance to maintain accuracy and efficiency across systems.
• Respond to employee inquiries with professionalism and attention to detail.
• Participate in payroll-related projects and process improvements.

Qualifications

• Minimum 2 years of multi-provincial payroll experience in Canada.
• Strong working knowledge of ADP or similar payroll systems.
• Proficiency in Microsoft Excel (including VLOOKUPs and pivot tables).
• Experience working with batches and timecards.
• Strong understanding of payroll compliance, tax regulations, and internal controls.
• Excellent communication skills and a customer service mindset.
• Organized, dependable, and able to prioritize in a fast-paced environment.
• Union payroll experience considered an asset.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.