Payroll Reconciliation Specialist

Join a top employer and make an impact!

Our client in Toronto, ON preparing for an IPO and is seeking a Payroll Reconciliation Specialist to support their payroll-to-finance integration efforts. This is a 6-month contract (with potential for extension).

Benefits & Perks

• Competitive compensation
• Please note, Role is fully remote, but Candidate must live in Canada or USA (live in EST Time Zone)
• Monday to Friday and 35-hour work week with 1-hour lunch
• 6-month contract with potential for an extension.

Responsibilities

• Develop and implement ongoing reconciliation processes between Workday (system of record), ADP (money movement/tax remittances), and the general ledger (GL)
• Investigate and resolve payroll variances, working closely with Finance to identify timing, system, or process issues
• Partner with Payroll Managers in Canada and the U.S. to align payroll activities with GL and financial reporting requirements
• Support both Canadian and U.S. payroll operations, ensuring compliance with multi-state and multi-provincial payroll laws
• Provide subject matter expertise on payroll accounting, reconciliation, and reporting during IPO preparation
• Collaborate with external advisors to strengthen internal processes

Qualifications

• 7+ years of payroll experience with a strong background in both U.S. and Canadian payroll
• Must have experience processing large payroll size 1000+
• Proven experience with payroll-to-GL reconciliation and payroll accounting in large, complex organizations
• Familiarity with Workday and ADP SmartCompliance (or similar payroll platforms)
• Strong knowledge of U.S. payroll tax structures and multi-jurisdictional complexities
• Advanced Excel skills (pivot tables, reconciliation formulas)
• PCP or equivalent payroll certification preferred
• Excellent problem-solving, analytical, and communication skills

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.