Corporate Legal Assistant

Our client is a well-established, full-service regional law firm with deep roots in Ontario’s business and legal communities. From business formation and growth to mergers, acquisitions, and going public, they guide clients through every stage of the business lifecycle.

About The Opportunity
This role will play an integral part in the operations of the Corporate Commercial & Technology groups in our clients firm. This position will support two partners and one associate. The role will also allow for some document specialist work, requiring the ideal candidate to be proficient in Litera Compare and Kofax.

About the Position
This role involves supporting legal professionals by preparing and managing corporate documents, handling administrative tasks, and ensuring the efficient operation of legal files.

The Responsibilities:

• Draft, edit, and finalize legal documents and correspondence using transcription or copy-typing methods.
• Provide comprehensive administrative assistance, including preparing expense reports, courier documentation, and new file openings.
• Manage document production tasks such as photocopying, scanning, filing, and binding for distribution.
• Schedule and confirm meetings, appointments, and conference calls.
• Assist with monthly billing by generating and reviewing pre-bills.
• Coordinate travel arrangements and reservations when needed.
• Prepare and update minute books and corporate records.
• Maintain organized and up-to-date records of correspondence, invoices, and receipts in both digital and hard copy formats.
• Conduct file maintenance and archival duties in line with firm guidelines.
• Support special projects and contribute to team initiatives as assigned.

The Requirements:

• Completion of a Legal Assistant Diploma from a recognized institution.
• A minimum of 5 years’ experience in law firm.
• Familiarity with document management systems (DMS) is essential.
• Strong document handling capabilities with a focus on complex corporate and transactional work.
• Advanced proficiency in Microsoft Word, Outlook, and calendar management.
• Skilled in formatting, blacklining, and editing technology-related legal documents.
• Excellent transcription and proofreading skills.
• Comfortable creating basic Excel spreadsheets and PowerPoint presentations.
• Experience with billing systems, especially 3E, is highly desirable.

Compensation  

• Competitive salary dependent on years of experience.
• Flexible hybrid working arrangements.
• Extended health & dental.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.