Administrative Assistant

Aplin is recruiting for a detail-oriented Administrative Assistant to support a busy government office in Edmonton on a temporary basis.

This position involves organizing and maintaining sensitive medico-legal records, preparing files, and providing general clerical support. We are looking for someone with previous experience handling medical, legal, or medico-legal records who understands the importance of accuracy, confidentiality, and attention to detail.

The contract is starting immediately for 2 months and has potential to be extended. It is an in-office role in South-central Edmonton.

What You'll Do

• Organize, assemble, file, and maintain confidential records and documentation.
• Prepare files and ensure documents are complete, accurate, and properly organized.
• Perform photocopying, scanning, and general document preparation.
• Provide reception coverage when needed and assist with incoming inquiries.
• Sort and distribute incoming and outgoing mail.
• Support daily administrative and clerical activities as required.
• Handle sensitive information with professionalism and discretion.

What We're Looking For

• Previous experience working with medico-legal, medical, or legal records is required.
• Previous administrative, records management, or clerical experience.
• Excellent attention to detail and strong organizational skills.
• Experience handling confidential or sensitive information.
• Comfortable performing repetitive, detail-oriented administrative tasks.
• Strong communication skills and a professional approach to reception duties.
• Proficiency with Microsoft Office and general office equipment.
• Ability to work independently and manage competing priorities.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.