Executive Assistant

We are currently recruiting an experienced Executive Assistant for a well-established organization in the manufacturing industry in Edmonton. This is a hands-on role supporting one senior executive and is ideal for someone who is highly organized, resourceful, and comfortable taking ownership in a busy operational environment.

The successful candidate will be a trusted partner to the executive, helping manage their day, stay ahead of priorities, and ensure important commitments and follow-ups don't fall through the cracks.

Responsibilities

• Provide dedicated executive support to one senior leader, managing day-to-day priorities and administrative needs.
• Manage a busy calendar, schedule meetings, and proactively address conflicts and changing priorities.
• Monitor and organize email, flagging time-sensitive items and ensuring appropriate follow-up.
• Coordinate travel arrangements, itineraries, accommodations, and related logistics.
• Prepare meeting agendas, documents, presentations, reports, and other executive materials.
• Attend meetings as required, capture key information and action items, and ensure follow-ups are completed.
• Coordinate with internal teams, customers, vendors, and other external stakeholders on behalf of the executive.
• Anticipate upcoming needs and proactively gather information or prepare materials.
• Assist with administrative and operational projects as they arise.
• Handle confidential and sensitive information with a high degree of discretion.
• Provide occasional support outside regular business hours when urgent matters arise.

Qualifications

• 7+ years of progressive Executive Assistant or senior administrative experience.
• Demonstrated experience directly supporting a senior executive.
• Exceptional organization and time-management skills with the ability to manage competing priorities.
• Proactive approach with the ability to anticipate needs rather than wait for specific direction.
• Strong judgment and confidence managing sensitive or confidential matters.
• Excellent written and verbal communication skills.
• Comfortable working in a practical, hands-on and operational business environment.
• Strong problem-solving skills and ability to adapt quickly when priorities change.
• Manufacturing or other industrial-sector experience is strongly preferred.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.