Portfolio Administrator

Our client, a boutique employee-owned investment management firm, is seeking a highly organized and client-focused Portfolio Administrator to support their Private Client team in Downtown Calgary, AB. This role is ideal for someone with experience in wealth management or investment administration who thrives in a collaborative, high-touch client service environment.

You will support Portfolio Managers and Associates with client service, account administration, reporting, and day-to-day office operations.

Compensation

• $65,000 – $70,000 base salary

Benefits & Perks

• Comprehensive health and dental benefits from day one
• 4.5% RRSP employer contribution after one year
• 3 weeks’ vacation annually
• Hybrid work model (3 days in office; Wednesdays and Thursdays mandatory and 1 day of your choice)
• First 2 months fully in-office for onboarding and training
• Professional development and learning opportunities
• Collaborative, employee-owned culture
• Opportunity to become a shareholder within approximately 2.5–3 years

Responsibilities

• Deliver a professional and high-touch client experience via phone, email, and in-person interactions
• Support Portfolio Managers and Associates with day-to-day client servicing
• Manage investment account administration, including:
  • Account opening
  • Transfers
  • Cash movements
  • Account closures
• Prepare:
  • Client presentations
  • Portfolio review materials
  • Reports and tax packages
• Maintain accurate client records within the CRM system
• Coordinate client meetings and supporting documentation
• Respond to client inquiries and resolve issues in a timely manner
• Provide reception and office administrative support as needed
• Assist with client events and ad hoc operational initiatives

Qualifications

• 3–5+ years of experience in wealth management, investment administration, or financial services
• Experience with:
  • Investment account administration
  • Client servicing
  • Report preparation
• Strong communication and organizational skills
• High level of professionalism and attention to detail
• Proficiency in Microsoft Office and CRM systems
• Salesforce and/or Bloomberg experience considered an asset
• Team-oriented, proactive, and eager to learn 

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.