Office Administrator

We’re partnering with a well-established global organization to hire an Office Administrator to support a large, fast-paced office in São Paulo. This is a high-impact role where you’ll act as the central hub of the office, supporting daily operations, keeping leadership informed, and ensuring everything runs smoothly on the ground.
 
What You’ll Do

• Provide front-facing support including answering calls, greeting visitors, and managing general inquiries
• Coordinate calendars, meetings, travel, and expense processes for leadership and teams
• Manage office operations including supplies, inventory, access, and facilities coordination
• Support onboarding and training activities for new hires
• Coordinate internal and external events, meetings, and corporate functions
• Review and route internal requests and approvals, ensuring efficient flow and avoiding bottlenecks
• Support internal communications
• Act as the go-to person for administrative and operational support across the office

What You Bring

• Strong administrative and coordination experience, ideally in a large or global organization
• Confident communicator
• Highly organized, proactive, and solutions-focused with a strong sense of ownership
• Tech-savvy with advanced Microsoft Office skills
• Experience supporting global teams or working across multiple regions is an asset
• Fluency in English required; bilingual Spanish and/or Portuguese strongly preferred.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.