Operations Coordinator

Our client is a globally distributed team supporting organizations in building and maintaining reliable, high-performance systems using open-source technologies. Their work focuses on delivering robust infrastructure solutions and long-term operational support to clients across a range of industries.

We’re looking for an Operations Coordinator to support the day-to-day functions that keep the business running smoothly—from financial tracking and reporting to internal process optimization.

Overview
In this role, you will manage documentation, support customer and project reporting, track financial activity, and help maintain the accuracy of internal systems.
You’ll collaborate closely with leadership, technical teams, and finance, contributing to a growing organization that values precision, clarity, and continuous improvement.

Details

• Location: Remote - Ontario
• Employment Type: Permanent
• Start Date: ASAP
• Salary Range: $80,000 – $100,000

Responsibilities

• Partner with internal teams to design and implement process improvements across operations and finance
• Leverage automation and AI tools to identify inefficiencies and help prototype workflow enhancements
• Support accounts payable and receivable, including invoice processing, vendor payments, and reconciliations
• Track and categorize receipts, employee expenses, and reimbursements
• Maintain financial dashboards and reporting to ensure alignment across projects, billing, and resource tracking
• Keep internal documentation and standard operating procedures (SOPs) current and accessible
• Support compliance with financial policies and ensure records are audit-ready
• Collaborate with finance and leadership to prepare billing and reporting data
• Utilize project management and automation tools to streamline workflows

Qualifications

• 4–5 years of experience in operations, finance coordination, or bookkeeping support
• Working knowledge of invoicing, reconciliations, and financial tracking
• Familiarity with accounting or expense management tools (e.g., QuickBooks, Xero, or similar)
• Strong organizational skills with high attention to detail
• Proficiency with spreadsheets and project management tools (e.g., Monday.com or similar platforms)
• Clear written communication and ability to manage multiple priorities
• Comfortable working remotely in a distributed team environment
• Experience in a technical or professional services environment is an asset

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.