Senior Provincial Payroll Tax & Compliance Specialist

We are partnering with a global engineering and technology organisation that specialises in delivering innovative lifecycle solutions across complex industrial markets. With a significant workforce spanning multiple regions and countries, this organisation is committed to operational excellence, compliance, and continuous improvement of core business functions.

As part of an initiative to strengthen payroll tax operations across Canada, the Payroll Operations team is seeking a driven Senior Provincial Payroll Tax & Compliance Specialist to lead and stabilise multi-province payroll tax compliance and build robust processes and documentation. This role is ideal for a subject-matter expert who combines hands-on execution skills with the ability to educate, document, and transfer knowledge effectively.

This is a contract role for 2 months with potential of extension

Key Responsibilities

Provincial Payroll Tax Administration

• Lead management of provincial payroll tax remittances including workers’ compensation and employer health tax requirements.
• Execute timely and accurate monthly, quarterly, and annual payroll tax filings across jurisdictions.
• Reconcile and validate payroll tax calculations and remittances.
• Navigate provincial government portals to complete submissions and resolve issues.

Multi-Province Compliance Support

• Maintain up-to-date knowledge of payroll tax legislation across ~7 provinces.
• Clarify differences and ensure compliance with deadlines and reporting standards.
• Support year-end and annual employer reporting.

Systems & Portal Navigation Expertise

• Demonstrate proficiency navigating complex government tax portals (e.g., provincial WCB and finance platforms).
• Document step-by-step procedures for accessing and submitting filings in each jurisdiction.
• Troubleshoot portal access challenges and propose workflow efficiencies.

Documentation & Process Development

• Create and maintain a comprehensive payroll tax procedures manual.
• Build standardized documentation for remittances (WCB, EHT, annual filings).
• Develop compliance checklists and timelines.
• Identify and address risks or gaps in existing processes.

Knowledge Transfer & Team Education

• Provide hands-on coaching to new payroll hires and team members.
• Translate complex legislative requirements into clear, actionable procedures.
• Deliver structured knowledge transfer sessions to enable team autonomy.

Payroll System Alignment

• Work with payroll systems to ensure provincial tax processes align with system outputs.
• Assist in validating payroll data and reports for compliance accuracy.
• Experience with or exposure to UKG systems is an asset.

QualificationsRequired

• 5+ years of progressive Canadian payroll experience, including multi-province payroll tax and compliance.
• Deep understanding of provincial taxes and remittances, including WCB administration and Employer Health Tax (EHT).
• Strong practical experience with government portals and provincial filing processes.
• Exceptional documentation, process design, and procedural writing skills.
• Ability to work independently in a project-focused engagement with minimal supervision.
• Ability to coach and transfer knowledge effectively to others.

Asset Qualifications

• Experience in or familiarity with UKG payroll systems.
• PCP/PLP designation or equivalent Canadian payroll certification.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.