Management Assistant, Airport Operations

Join a top employer and advance your career. Aplin has partnered with a Mississauga, ON based company to hire a Management Assistant! This is a 1 year contract with the potential for an extension.

Benefits & Perks

• Compensation: $28 to $33/hour
• Please note, this role will be hybrid (3 times a week on-site at the Client’s Mississauga office).  
• Monday to Friday (40-hour work week).

Responsibilities

• Administrative support to Senior Level Management.
• Schedule and handling multiple calendars.
• Lead, develop and coordinate correspondence, presentations, organizational charts, reports, etc. using MS Office applications.
• Coordination and administration of departmental meetings, special events, off sites, etc. by ensuring appropriate set-up/logistics of facilities, book meeting rooms, sending invitations and notices to attendees, arrange catering, prepare agendas, presentations, minutes, and ensure action items are followed up on.
• General office duties including: purchasing office supplies, ordering business cards, distribution of interoffice mail, ordering IT equipment as required.
• Responsible for processing, tracking, registration and coordinate training, book travel and conference requests.
• Maintain departmental records using Sharepoint to ensure files and records are easy to access and organized.
• Support the preparation and follow-up of the departmental budget and forecasts.

Qualifications

• Must have over 3 years of experience providing administrative support to Senior Level Management and managing multiple calendars.
• Experience working with Oracle Cloud is an Asset.
• Must be Proficient in MS Office including Excel, PowerPoint and Word.
• Must have experience assisting multiple directors at the same time.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.