Accounts Payable Administrator

We’re looking for a reliable, detail-oriented Accounts Payable Administrator to join a busy and collaborative in-office team. This role is ideal for someone who enjoys staying organized, working independently, and keeping things running smoothly behind the scenes, all while being part of a positive, fun, and hardworking office environment.

If you have strong QuickBooks experience, a solid bookkeeping foundation, and enjoy managing a high volume of transactions with accuracy and efficiency, this could be a great fit.

What You’ll Be Doing

• Managing the receipt, review, and accurate recording of vendor invoices and bills
• Scheduling and processing payments in alignment with vendor terms
• Performing monthly accounts payable reconciliations
• Reconciling bank and credit card transactions across multiple accounts
• Managing intercompany transactions and ensuring proper reconciliation
• Maintaining accurate records across multiple related entities
• Communicating with suppliers to resolve invoice or payment discrepancies
• Identifying opportunities to improve workflows and streamline AP processes
• Supporting the implementation and use of accounting software tools

What We’re Looking For

• Strong experience working with QuickBooks (required)
• Bookkeeping or accounts payable background
• Highly organized with excellent attention to detail
• Comfortable working independently and managing your own workload
• Able to handle a high volume of transactions in a fast-paced environment
• Reliable, punctual, and consistent in follow-through
• Strong time management skills and ability to prioritize effectively
• Clear communicator, both internally and with vendors

Work Environment & Culture

• In-office role with a supportive and friendly team
• Busy days, but a positive atmosphere where people enjoy working together
• A culture that values accountability, efficiency, and mutual respect
• Team members who work hard, stay focused, and still have fun doing it

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.