Administrative Specialist

Stacey Danley at Aplin has partnered with our client, a well-established and respected industry association, on the search for an Administrative Specialist. Located on the south side of Winnipeg, this is an excellent opportunity for a highly organized administrative professional who enjoys being the first point of contact, thrives in a collaborative environment, and takes pride in keeping an office running smoothly.

Benefits and Perks:

• Competitive starting salary and comprehensive benefits
• Free parking
• Professional development opportunities
• A fun and casual work environment

The Opportunity
Reporting to the General Manager, the Administrative Specialist plays a key role in front desk operations, office administration, stakeholder communication, and event support. This position requires strong organizational skills, sound judgment, and a proactive approach to problem-solving, along with the ability to balance routine administrative tasks with more complex coordination responsibilities.

Responsibilities:

• Act as the primary point of contact for incoming calls, visitors, and general inquiries, ensuring a professional and welcoming front office experience
• Provide administrative support including preparing, editing, and distributing correspondence, reports, presentations, minutes, and other documentation
• Manage day-to-day office operations, including supplies, equipment, facilities, mail, couriers, and basic technology coordination
• Maintain accurate records, files, and data to support reporting and organizational needs
• Support communication with members, stakeholders, and the public, responding to routine inquiries and directing issues as appropriate
• Assist with planning and coordinating meetings and events, including logistics such as venues, catering, registration, travel, and audio-visual needs
• Provide administrative and logistical support for Board of Directors and committee meetings, including preparation and distribution of materials
• Identify opportunities to improve administrative processes and contribute to workflow efficiencies
• Participate in organizational initiatives, professional development activities, and other duties as assigned

The Ideal Candidate

• Brings strong administrative, organizational, and communication skills
• Is comfortable juggling multiple priorities in a professional office environment
• Demonstrates initiative, attention to detail, and a collaborative mindset
• Is confident interacting with a wide range of stakeholders, including senior leadership and board members

This is an excellent opportunity to join a stable, mission-driven organization in a role that offers variety, responsibility, and the chance to contribute meaningfully behind the scenes.

Please note this is a full-time permanent Monday-Friday in office position. Office hours are 8am-4pm.


At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.