Administrative Assistant

This full-time, in-office role located in downtown Edmonton is a great fit for an adaptable administrative professional who enjoys being involved in many aspects of office operations.

Working closely with senior leadership in a small, collaborative team, this position offers meaningful exposure across communications, coordination, and compliance-related support. The ideal candidate is organized, approachable, and confident juggling multiple priorities in a setting where everyone contributes beyond a fixed job scope.

This is a contract position for approximately 2 months.

What You’ll Be Doing

• Act as a primary point of contact for incoming phone calls and emails, responding to member and public inquiries in a professional and courteous manner
• Support daily office operations, including supply coordination and general administrative tasks
• Assist with scheduling, documentation, and follow-up for internal meetings, working groups, and hearings
• Prepare and distribute regular newsletters and member communications
• Process renewals and maintain accurate records and contact information
• Manage updates to the website and business social media platforms, including weekly Facebook posts
• Track and maintain compliance-related documentation

What We’re Looking For

• Approximately 3–5 years of administrative experience, though candidates earlier in their careers will be considered if they bring strong communication skills and initiative
• Clear, professional written and verbal communication with excellent phone and email etiquette
• Proficiency in Microsoft Outlook and Word, with confidence using digital filing and record systems - testing required
• Strong organizational skills, attention to detail, and the ability to manage multiple deadlines
• A collaborative and accountable work style — comfortable asking questions, taking notes, learning from feedback, and flagging issues when support is needed
• Experience working in a small office environment where flexibility and teamwork are essential
• Comfort managing business social media accounts, with the ability to create consistent weekly updates
• Exposure to regulatory, governance, or government settings is an asset, as is familiarity with land surveying or similar professional environments

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.