Payroll Admin

Our client is a well-established, mission-driven organization within the arts and culture sector. They are a major employer in their industry, supporting a large volume of staff, artists, and contractors across multiple locations. The organization is known for its community impact, long-standing history, and commitment to creating inclusive and engaging experiences. With ongoing growth and a strong reputation for excellence, they offer a collaborative and values-driven work environment.

ABOUT THE ROLE
Reporting to the Senior Director of Finance, this position is responsible for managing full-cycle weekly payroll for both employees and independent contractors. The Payroll & Benefits Specialist will ensure accuracy, compliance with legislation and collective agreements, and timely processing of all payroll and benefits activities.

This role suits someone who is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple deadlines. Strong communication skills and sound judgment are essential, as this person will regularly interact with employees, managers, unions, and external agencies.

RESPONSIBILITIES

• Process weekly payroll for salaried, hourly, and contract workers, including statutory holidays, union deductions, and gratuity payments
• Manage employee terminations and prepare Records of Employment
• Prepare and file annual T4 and T4A tax slips
• Administer benefit program updates and monthly reconciliations to ensure timely onboarding and changes
• Handle inquiries from employees and external parties regarding payroll, employment history, and earnings
• Maintain documentation and records for all payroll and benefits processes
• Ensure timely submission of CRA, WorkSafeBC, EHT, union remittances, and benefits payments
• Support ongoing process improvements within payroll and benefits
• Perform additional payroll-related duties as required

REQUIREMENTS

• 3+ years of Canadian payroll and benefits experience, ideally within a unionized environment
• Strong proficiency with Excel and the ability to learn new software quickly
• Experience with Payworks or other payroll systems
• Knowledge of BC Employment Standards, federal payroll legislation, and union pay rules
• PCP designation (Payroll Compliance Practitioner) preferred
• Experience with accounting systems such as Sage 50 is an asset
• Strong attention to detail, confidentiality, and problem-solving skills
• Ability to build positive working relationships across teams

COMPENSATION

• Salary: $55,000 – $60,000, depending on experience
• Comprehensive extended health and dental benefits
• Vacation starting at 15 days per year
• 5 paid sick days plus 5 paid personal days annually (prorated in year one)
• Additional paid closures on select days beyond statutory holidays
• Complimentary tickets and staff perks
• Full-time, on-site role (Monday to Friday, 40 hours/week)
• Expected start: As soon as possible

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.