Reception and Administrative Assistant

We are hiring a Receptionist and Administrative Assistant for our Vancouver client, this role will start immediately! Our client is a long-standing financial advisory firm with over 20 years of industry experience. They provide corporate administration, financial management, and strategic advisory services. This is a full-time position that will include overtime hours to support business operations.

About Our Client
Our client is a well-established financial advisory firm with over 20 years of industry experience. They deliver corporate administration, financial management, and strategic advisory services, supported by a high-performing team known for their efficiency and collaborative approach. While committed to delivering exceptional results for their clients, they also foster a positive and enjoyable team environment.

About The Opportunity
This is a great opportunity to join a high performing team and expand your administrative skill set. The Receptionist and Administrative Assistant is a key role for their operations, and you’ll contribute immediately through your excellent customer service skills. This role is more focused on administration but does handle minimal reception duties – mainly greeting clients who are coming in for meetings. The team is supportive and fun and always available to teach and mentor.

About The Position

• Welcome visitors and manage incoming calls, providing support to the CEO as needed.
• Oversee office administration, including ordering supplies, maintaining records, and coordinating mail/couriers.
• Organize team events, meetings, and boardroom bookings.
• Coordinate IT support with external providers and assist with corporate technology needs.
• Prepare high-quality internal and external documents using MS Office.
• Maintain corporate records, registrars, and assist with public company regulatory filings.
• Keep reception, kitchen, and boardroom areas organized and functional.
• Serve as the main point of contact for suppliers and service providers.
• Support process improvements, effective team communication, and general office duties as required.

The Requirements

• 1+ year of experience in a Reception or Administration role in a corporate office setting.
• Excellent communication skills.
• Must be able to meet deadlines.
• A willingness to work overtime as business operations require.
• Intermediate Microsoft Office skills.
• Experience working in a public company is an asset.

Compensation

• Annual salary range $50,000 to $55,000.
• Discretionary bonus.
• Extended health and dental benefits.
• 3 weeks vacation.  

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.