Executive Assistant

Tammy Boyko and Carlan Wilbon with Aplin have partnered with our client in Vancouver, BC, a National organization to hire an experienced Executive Assistant who thrives in a fast-paced environment, is highly organized, and can expertly manage complex schedules, travel, and priorities. You’re proactive, detail-oriented, and bring a calm, professional presence to every interaction. If you’re adaptable, comfortable working independently, and able to handle sensitive information with discretion, this could be the perfect opportunity.

Benefits & Perks

• Comprehensive salary, benefits and vacation package
• Onsite role in downtown Vancouver, BC 

Responsibilities

• Provide full administrative support to the President & CEO, including calendar management, meeting coordination, and email prioritization.
• Handle highly sensitive and confidential information with discretion.
  
  
• Anticipate needs and ensure materials are ready in advance of meetings and appointments.
  
  
• Plan and coordinate internal and external meetings (invitations, agendas, materials, catering, technical requirements, etc.).
  
  
• Arrange domestic and international travel.
  
  
• Attend meetings, take minutes, and follow up on action items.
  
  
• Draft, proof, edit, and format reports, presentations, and correspondence.
  
  
• Maintain electronic filing systems and manage season ticket packages.
  
  
• Support Advisory Board meetings, including preparation, distribution of materials, and minute-taking.
  
  
• Provide administrative support to the Chair and Advisory Board when required.
  
  
• Take on additional responsibilities as needed.

Qualifications

• 5 plus years’ of experience as an Executive Assistant or in a senior administrative role supporting senior leaders.
  
  
• Post-secondary education in Business, Communications, or Administration is an asset.
  
  
• Skilled at planning multi-day events, meetings, and conferences.
  
  
• Tech-savvy with strong digital platform skills.
  
  
• Advanced Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook).
  
  
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks.
  
  
• Strong written and verbal communication skills.
  
  
• Experienced in working independently and handling confidential matters professionally.

Please note: This is a full-time, permanent, in-office position.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.