Payroll Coordinator

Our client is a prominent international law firm renowned for its commitment to excellence, innovation, and exceptional client service. With a presence across major cities in North America, the firm is recognized for its collaborative culture and strong support systems that enable its professionals to thrive. 

About The Opportunity
This role is a key part of the firm's finance team and is responsible for ensuring accurate and compliant payroll processing across multiple jurisdictions.

About The Position
Reporting to the Payroll Manager, the Payroll Coordinator will be responsible for the end-to-end processing of payroll across both Canadian and U.S. offices. You will serve as a subject matter expert on payroll matters, contribute to process improvements, and ensure all payroll-related activities are compliant with internal policies and external regulations.

The Responsibilities

• Administer full-cycle biweekly, monthly, and quarterly payroll for multiple jurisdictions (Canada and U.S.)
• Serve as the first point of contact for payroll-related inquiries
• Manage payroll changes, including new hires, terminations, leaves of absence, promotions, and salary adjustments
• Conduct regular audits of payroll runs to ensure accuracy and compliance
• Prepare journal entries and reconcile payroll-related general ledger accounts
• Balance and remit statutory withholdings and contributions (e.g., retirement plans, HSA, wage garnishments, United Way)
• Issue Records of Employment (ROEs) and year-end tax documents (T4s and W2s)
• Assist in identifying inefficiencies and implementing payroll process improvements
• Generate payroll reports using UKG Pro and Business Intelligence (BI) tools
• Support internal and external audits

The Requirements

• PCP designation from the National Payroll Institute (or equivalent)
• Minimum 2 years of payroll administration experience
• Experience with UKG Pro is considered a strong asset
• High proficiency in Microsoft Office applications
• Strong attention to detail, organization, and problem-solving skills
• Team-oriented, proactive, and adaptable attitude
• Bilingualism (French/English) is an asset

Compensation
A competitive compensation package is offered, including salary, benefits, and opportunities for professional development in a supportive and inclusive work environment.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.