AR / Collections and Billing Clerk

Our client is seeking a detail-oriented and motivated AR / Collections and Billing Clerk to join their Accounting team. This position plays a vital role in ensuring the accurate and timely processing of client invoices and the effective collection of accounts receivable. The ideal candidate will also provide support across various areas of the Accounting Department as needed. The work is 75% AR/Collections with 25% Billing.

Responsibilities

• Support legal assistants in drafting client billing statements
• Review and finalize all client invoices for posting
• Record firm receipts and apply client payments daily; prepare and distribute daily deposit reports
• Maintain and update client collections and accounts receivable reports
• Participate in monthly meetings with partners to discuss outstanding receivables
• Proactively follow up with clients regarding overdue balances via email and phone
• Perform collections across various aging periods (30, 60, 90 days, and beyond one year)
• Manage collections for all 18–20 firm partners

Qualifications

• Completion of a college or university program in Accounting
• Minimum of 1 year of experience in a professional services environment preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with legal accounting software and document management systems (e.g., iManage) is an asset
• Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines
• Strong verbal and written communication skills, with a client-service mindset
• Self-starter who works effectively both independently and as part of a team
• High level of accuracy and attention to detail
• Sound judgment and a positive, receptive attitude toward feedback

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.