Executive Assistant

We’re currently seeking a proactive and polished Executive Assistant to support a high-performing team of three VPs, with primary support provided to the VP of Underwriting. This is a fantastic opportunity for a dynamic administrative professional who thrives in a fast-paced, corporate environment and has experience supporting C-suite executives.

About the Role
In this role, you’ll provide a broad range of administrative support, helping to keep the executive team organized, efficient, and well-prepared. Your responsibilities will include calendar and travel management, meeting coordination, internal and external communication, and general administrative duties. You’ll also have the opportunity to assist with special projects, reporting, and liaising with internal teams and external vendors.

This role will begin as a 2-month contract, with a strong possibility of transitioning into a permanent, full-time in-office position.

Key Responsibilities

• Provide day-to-day administrative support to three VPs (directly supporting the VP of Underwriting)
• Manage complex calendars, schedule meetings, coordinate travel arrangements, and organize logistics
• Prepare meeting materials, take minutes, and follow up on action items
• Act as a liaison between executives and internal/external stakeholders
• Assist with budget tracking, variance reporting, and processing vendor payments
• Maintain confidential records and documents with discretion and professionalism
• Support special projects including research, reporting, and coordination of deliverables
• Ensure smooth communication flow across the executive and broader teams

What We’re Looking For

• Proven experience supporting C-level or senior leadership in a fast-paced, corporate setting
• Excellent verbal and written communication skills — polished, professional, and proactive
• Highly organized with exceptional time-management and multitasking abilities
• Discretion and professionalism in handling confidential information
• Tech-savvy with strong MS Office (Outlook, Word, Excel, PowerPoint) skills

Qualifications

• Minimum 3+ years in an Executive Assistant or senior administrative support role
• Experience in the insurance, finance, or professional services sector is a strong asset
• Available to start immediately and open to transitioning to a permanent full-time, in-office role

Compensation

• $70,000-$80,000
• Vacation Allowance
• Extended health benefits and more

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.