Executive Assistant

We are currently seeking a highly organized, adaptable, and proactive Executive Assistant to provide direct support to a group of senior executives. This role requires strong attention to detail, the ability to manage competing priorities, and excellent written communication skills.

This position is fully in office near the Calgary Airport.

Responsibilities:

• Managing executive calendars, incoming general line phone calls, booking meetings, and coordinating travel arrangements
• Proofread and edit internal memos, reports, and correspondence
• Maintain executive email accounts and assist with prioritizing communications as needed
• Coordinate supply orders and administrative needs for multiple office locations
• Serve as the first point of contact for scheduling meetings with the CEO
• Provide occasional support outside standard hours when executives are travelling internationally

Qualifications:

• Minimum 3 years of experience in an Executive Assistant or senior administrative role where you have supported an Executive
• Strong written and verbal communication skills, with a keen eye for grammar and detail
• Ability to anticipate needs, adapt quickly, and work independently
• Proficient in Microsoft Office (Outlook, Word, Excel)

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.