Document Processing Administrator – Part Time 4 days/week

Part-time, 4 days per week, afternoons and evening. We are hiring a Document Processing professional to assist our client. A strong administrative background, prior experience working with Adobe PDF and formatting documents, is required. Experience in professional services, legal or engineering is preferred.

About Our Client
Located right in the heart of Downtown Vancouver, our client is a leading law firm with offices across Canada and in the US. Consistently top-ranked, they are dedicated to offering their clients the best services, familiarizing themselves with their businesses and industries. They are also highly ranked as an employer, offering their employees the best learning and growth opportunities.  

About The Opportunity
We are hiring a part-time administrative professional, a Document Processing Administrator, to support or law firm client. This will be four days a week and afternoon/evening shifts. You’ll work with multiple departments and assist with document formatting requests, presentation editing, and a variety of editing, formatting and proofreading. Proficiency with Adobe, and Microsoft Office is required.

About The Position

• Prepare and edit a wide range of complex legal documents, spreadsheets, presentations, flow charts, and PDFs.
• Convert PDF documents into Word or other formats as needed, ensuring all materials adhere to firm standards.
• Create and troubleshoot document comparisons using document comparison tools.
• Develop and maintain Excel documents, including generating graphs and tables, applying formulas, and automating processes to manage large data sets efficiently.
• Transcribe dictation using digital transcription software.
• Provide support on various administrative tasks and special projects as assigned.

The Requirements

• 3+ years of experience in a similar role.
• Must be available for 4 days/week; afternoons and evenings.
• Exceptional word processing skills with strong accuracy, proofreading, and attention to detail.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Visio.
• Solid working knowledge of Adobe Acrobat, document comparison, and digital dictation tools.
• Familiarity with Adobe Premiere, OmniPage, and ProxyPro is considered an asset.

Compensation

• Annual salary range $50,000 - $80,000 depending on experience.
• 3 weeks’ vacation.
• Competitive medical and dental benefits.
• Heal spending account.
• Professional development.
• RSP matching.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.