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Join a well-established organization and advance your career. Aplin is currently seeking a Facilities Coordinator to support a busy facility in St. John’s, NL. This is a temporary contract opportunity until October 31, with the possibility of extension.
This is an exciting opportunity for an organized and personable professional to play a key role in supporting the day-to-day operations of a busy facility. You will be responsible for coordinating internal and external events, supporting building occupants, liaising with vendors and service providers, maintaining reports, and helping ensure the facility operates smoothly.
Benefits & Perks
- Compensation: $23–$27/hour
- Start ASAP
- Temporary contract through October 31, with possibility of extension
- Monday to Friday, approximately 8:00 AM–4:00 PM or 8:30 AM–4:30 PM
- Fully on-site in St. John’s, NL
- Training will be provided on site access and internal processes
Responsibilities
- Coordinate support for internal and external events held within the facility, including room setup, signage, equipment, cleaning, security, and vendor coordination
- Liaise with internal stakeholders to understand and coordinate event and facility requirements
- Serve as a point of contact for building occupants, vendors, and the facilities team to help ensure issues are addressed in a timely manner
- Monitor facility-related issues and escalate irregularities or urgent matters as required
- Coordinate with third-party suppliers and service providers to support building maintenance and ensure services are delivered as required
- Assist with facility-related projects, including renovations, equipment installations, inspections, and other operational initiatives
- Support the continuous improvement of office and facility services by identifying needs and coordinating action plans
- Coordinate day-to-day facility operations and assist with various projects and initiatives
- Help plan and coordinate company events, such as staff celebrations, holiday events, and summer BBQs
- Generate and maintain reports related to security, facility operations, FTEs, vendors, and performance
- Follow up with internal teams and external service providers to ensure outstanding items are addressed
- Support general administrative and coordination activities related to facility operations
- Assist with moving boxes, materials, and other items as required; this is not a hands-on maintenance or repair position
- Perform other duties and coordination responsibilities as required
Qualifications
- Previous experience in facilities coordination, office services, operations coordination, workplace services, administration, or a similar role is an asset
- Experience working in a facilities or building environment is strongly preferred
- Strong interpersonal and communication skills with the ability to work effectively with employees, vendors, contractors, and internal stakeholders
- Highly organized with strong attention to detail and follow-up skills
- Ability to manage multiple priorities and coordinate several activities at once
- Strong problem-solving and judgment skills, with the ability to identify issues and escalate them appropriately
- Proactive and service-oriented approach with a willingness to take ownership of tasks
- Comfortable working independently while also collaborating with a broader facilities and operations team
- Strong computer skills and ability to learn new systems and processes
- Previous experience coordinating vendors, service providers, events, or facility-related activities is an asset
- Must be available to work on-site five days per week
- Must be comfortable working in a facility environment and assisting with light physical tasks such as moving boxes or materials
- No trade, engineering, or hands-on maintenance background is required
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.