David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit for an Office Manager, based in Woodbridge.
The Office Manager oversees all aspects of internal operations focusing in the areas of general office administration & management, payroll (inclusive of hours tracking), general human resources and expense tracking/invoicing. This position requires a strong team player adept at balancing a multi-faceted role and willing to perform a wide variety of tasks to support the organization as a whole. This role will also be supporting 3 executives %10 of the time.
Office Administration and Management Responsibilities:
Supporting the business owners/employees by typing correspondence, mailing letters, etc
Handle all courier / shipping and receiving duties
Tracking and ordering of office supplies/kitchen supplies/cleaning supplies and inventory control
Liaising with vendors and obtaining quotes/best pricing of all office purchasing; oversee all contracts with suppliers
Coordinate maintenance of all office equipment
Develop and maintain all company templates, instructional documents (for equipment etc.), phone lists, etc.
Assist with document development, report preparation and proposals
Answering the phone, directing calls and answering client inquiries
Liaise with IT Consultant on all IT related matters including hardware and software purchases and upgrades, general computer issues that cannot be resolved internally, and server maintenance
Oversee general office “tidiness” and maintain greenery
Human Resource Responsibilities:
Assist with developing job descriptions/postings, posting positions and reviewing potential candidates
Update welcome package as required, and facilitate a mentoring system for all new hires
Lead the orientation for new hires and ensure all policy communication, testing, payroll documentation, etc. is completed
Assist in performance evaluation and salary review programs
Develop, implement and maintain appropriate office and HR policies
Update employee handbook as required
The Ideal Candidate:
Minimum 3 years of related experience
Proficiency with Microsoft Suite – Office Professional, Sharepoint, Visio, MS Project, etc
Proficiency with Quickbooks (mandatory)
A demonstrated ability to multi-task and set priorities to successfully meet deadlines
Excellent communication and interpersonal skills (oral and written)
Strong organizational and time management skills with the ability to prioritize effectively
Ability to be resourceful and anticipate the teams/owners needs
This is a full time permanent role
Hours of operation: 8:30-5pm
Salary range is from 50-80k
If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Krishna Dunkley, Recruiter, Aplin Office Professionals. We thank all applicants; however, only those selected for an interview will be contacted. #LI-GTA
WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.
If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly 4 decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!
Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.