Executive Assistant, Strategic Leadership Team - West Edmonton



  • Office Professionals
  • Job Code: RH9915216127
  • Posted: December 07, 2018
The Job has been filled

David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit an Executive Assistant for a mat leave contract based in West Edmonton, AB.

Reporting to the Strategic Leadership Team of you will be responsible for a wide variety of administrative duties. Duties include but are not limited to management and supervision of reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. You will be required to maintain confidentiality and professionally interact with employees, management and the public. Intermediate Word, Excel and PowerPoint skills are needed for this position.

We are looking for someone with a personality that thrives in a high volume, administrative environment and with the skills to maintain an exceptional standard of service.

The Role:

  • Maintaining the Strategic Leadership Team meeting calendar and assist with scheduling
  • Book meetings, appointments and travel arrangements
  • Reviewing all documents, reports and correspondence for format, content, grammar, spelling and made edits as necessary
  • Attending committee meetings with the Strategic Leadership Team, record and distribute minutes
  • Arrange catering for all meetings and committees as requested
  • Filing for Strategic Leadership Team
  • Assist other Senior Executive Members with any administrative duties
  • Distribution of monthly statement packages and binder updates for the committee
  • Review and code all expense reports  
  • Responsible for mailing of all department invoices
  • Creating and maintaining, graphs, charts and any other visual props on stats
  • Coordinate website updates
  • Supervise, manage and monitor receptionist position, including back up as may be required
  • Building maintenance, working and corresponding with Property manager on maintenance issues
  • General office administration

The Ideal Candidate:

  • 4+ years in an Executive Assistant role with previous supervisory experience
  • Strong attention to detail and must have good work ethic
  • Strong knowledge of office procedures and practices
  • Intermediate knowledge of Word, Excel and PowerPoint
  • Strong interpersonal skills, ability to communicate well at all levels of the organization

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Rachael Healy, Consultant, Office Professionals. Visit our website at www.aplin.com to view our job opportunities, career tips and tools. We thank all applicants; however, only those selected for an interview will be contacted.


If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly four decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!

Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.



Rachael Healy

Office Professionals



  • 780.229.2010
  • rhealy@aplin.com

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