David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit an Executive Assistant / Office Manager based in Woodbridge, Ontario.
The Office Manager oversees all aspects of internal operations focusing on the areas of general office administration & management, payroll (inclusive of hours tracking), general human resources, and expense tracking/invoicing. This position requires a strong team player adept at balancing a multi-faceted role and willing to perform a wide variety of tasks to support the organization as a whole.
Office Administration and Management Responsibilities
Supporting the business owners/employees by typing correspondence, mailing letters, etc.
Handle all courier/shipping and receiving duties.
Tracking and ordering of office supplies/kitchen supplies/cleaning supplies and inventory control.
Liaising with vendors and obtaining quotes/best pricing of all office purchasing; oversee all contracts with suppliers.
Coordinate maintenance of all office equipment.
Develop and maintain all company templates, instructional documents (for equipment etc.), phone lists, etc.
Assist with document development, report preparation and proposals.
Answering the phone, directing calls and answering client inquiries.
Liaise with IT Consultants on all IT related matters including hardware and software purchases and upgrades, general computer issues that cannot be resolved internally, and server maintenance.
Oversee general office “tidiness” and maintain greenery.
Human Resource Responsibilities
Assist with developing job descriptions/postings, posting positions and reviewing potential candidates.
Update welcome package as required, and facilitate a mentoring system for all new hires.
Lead the orientation for new hires and ensure all policy communication, testing, payroll documentation, etc. is completed.
Assist in performance evaluation and salary review programs.
Develop, implement and maintain appropriate office and HR policies.
Update employee handbook as required.
The Ideal Candidate:
Minimum 3 years of related experience.
Proficiency with Microsoft Suite – Office Professional, Sharepoint, Visio, MS Project, etc.
Proficiency with Quickbooks (mandatory).
A demonstrated ability to multi-task and set priorities to successfully meet deadlines.
Excellent communication and interpersonal skills (oral and written).
Strong organizational and time management skills with the ability to prioritize effectively.
Ability to be resourceful and anticipate the teams/owners needs.
This is a full-time permanent role.
Hours of operation: 8:30am - 5:00pm
Salary range: from 50-80k
If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Krishna Dunkley, Recruiter, Office Professionals. Visit our website at www.aplin.com to view our job opportunities, career tips and tools. We thank all applicants; however, only those selected for an interview will be contacted.
WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.
If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly four decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!
Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.