Corporate Receptionist

Calgary

Permanent

  • Office Professionals
  • Job Code: 9B427041103
  • Posted: October 03, 2018
The Job has been filled
David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit for a Corporate Receptionist.

This exciting opportunity provides excellent customer service and administration responsibilities to internal and external stakeholders while working in an environment where first impressions are very important.

The Role: 

  • Meeting and greeting internal/external clients, caring for their needs and ensuring they are fully accommodated and looked after.
  • Scheduling, coordinating and confirming appointments and meetings daily.
  • Responsible for ongoing client correspondence which may include birthday cards, greeting cards, gifts, event confirmation letters, appointment confirmation letters etc.
  • Update internal databases with competitive information, client concerns, decision making criteria and other pertinent information accurately.
  • Manage Accounts Receivable, accepting and processing payments.
  • Sending out invoices and following up on outstanding accounts receivables.
  • Preparing confidential statements to be distributed to clients.
  • Completing forms (investment and insurance applications).
  • Assisting with organizing and attending events, seminars and trade shows in conjunction with management by identifying, assembling and coordinating as required.
  • Managed the day to day activities of the office which include ordering office supplies, managing contractors, ordering couriers, handling mail, etc.
  • Participating in cross department projects bridging communication for the firm and their clients.
The Ideal Candidate

  • You will hold an administration certificate from a recognized educational facility.
  • You will have three to five plus years of experience working within a high-end firm or organization as a Receptionist or Front Office Person.
  • Have a polished professional appearance, you are challenging, caring and competent with people.
  • Are approachable to new ideas, direction and constructive criticism.
  • Your communication style is with enthusiasm, you enjoy responding to inquiries, questions and requests.
  • You take ownership of the tasks and responsibilities trusted to you, you can anticipate your executive's needs.
  • Experience with being trusted with sensitive and confidential information.
  • Intermediate to advanced MS Office skills (Word, Excel, PowerPoint and Outlook).
  • Basic accounting principle knowledge would be an asset (Accounts Receivable, generating financial statements).
  • An interest in investments, finance, or estate planning would be considered an asset.

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Brenda Schnurer, Senior Consultant, Aplin Office Professionals. We thank all applicants; however, only those selected for an interview will be contacted.  #LI-CAL

WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.

If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly 4 decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!

Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.

Recruiter:

Profile

Lindsay Currier

Accounting & Finance / Office Professionals

Calgary

Consultant

  • 403.351.2451
  • lcurrier@aplin.com

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