Corporate Administrative Assistant - Legal Department



  • Office Professionals
  • Job Code: RH1667126628
  • Posted: February 12, 2019
The Job has been filled

David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit a Corporate Administrative Assistant legal department.

Our client, a rapidly growing private equity firm is looking to find a Corporate Administrative Assistant to work within their busy office on a permanent basis. As the Corporate Administrative Assistant you will report directly to the VP of Legal and Finance and will provide them with administrative support - mainly calendar management, responding to email inquiries and answering/directing phone calls.

Communication skills and attention to detail are crucial for this role, therefore advanced MS Word and Excel skills are essential for this role.

The Role:

  • Coordinating daily activities by managing emails, correspondence and overseeing logistics for meetings, bringing files forward, compile and distribute information
  • Anticipating business needs and makes decisions to contribute to an organized work environment
  • Preparing a variety of documents including confidential correspondence reports, executive and board materials, memorandum, presentations, contracts and proposals
  • Managing, reviewing and tracking of all current and incoming contracts; code and route all legal counsel invoices and coordinate monthly reports
  • Organizing internal and/or external meetings; prepare agendas/working documents/minutes, arrange for catering, room set up and manage AV equipment requirements
  • Creating expense reports for members of investment team
  • Generating reports using Microsoft Excel
  • Coordinating on-boarding/off-boarding administration components for employees
  • Overseeing the department budget process by aiding in the planning, and monitoring of, the department's budgeting requirements; distribution of monthly reports, and maintaining up to date records of expenditures
  • Drafting correspondence and legal documents, proof-read, format and edit a variety of legal documents, possible Dictaphone transcription
  • Opening, maintaining and closing files using file management software and filing of all applicable documentation
  • Ordering and maintaining stationary and other necessary office supplies as required 
The Ideal Candidate:

  • 5 years previous Administration experience at a high level
  • Advanced computer skills (Outlook, Word, PowerPoint, Excel, Visio, Adobe), with a practical ability to create executive quality materials.
  • Demonstrated commitment to professionalism, privacy and ethical conduct. 
  • Excellent writing and proofreading skills combined with a high degree of accuracy and attention to details 
  • Excellent written and verbal communication skills
  • Detail oriented with the ability to work both independently and in a team
  • A results-oriented personality with the ability to take initiative
  • Experience in a legal environment is considered an asset
If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Rachael Healy, Consultant, Aplin Office Professionals, Temporary / Permanent. We thank all applicants; however, only those selected for an interview will be contacted. #LI-DNP


If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly 4 decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!

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Rachael Healy

Office Professionals



  • 780.229.2010

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