Bilingual Executive Assistant

Mississauga

Permanent

  • Office Professionals
  • Job Code: 9S579867615
  • Posted: July 10, 2018
David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit a Bilingual Executive Assistant based in Mississauga, ON.   

The Bilingual Executive Assistant will provide administrative support to the Executive Team. This position will be assisting with special projects and other administrative responsibilities as assigned.

The Role:
  • Maintain schedules, screen callers, schedule appointments, make travel arrangements, and complete expense reports for President and Vice Presidents
  • Plan and coordinate all leadership meetings: Executive meetings; Senior Management Team meetings, off-site management meetings
  • Prepare materials for meetings
  • Attend Senior Management meetings to take minutes and follow through with distribution to the senior management team
  • Provide a communication link between President, Vice Presidents, and Directors.
  • Where required, providing telephone coverage, assisting callers and conveying detailed messages
  • Support legal filing requirements for contracts and agreements
  • Prepare presentations and reports as required
  • Oversee the travel and credit card program
  • Prepare corporate purchase orders and process invoices
  • Coordinate executive budget and forecasts
  • Support coordination of all internal employee related events
  • Ability to assist with receptionist and mailroom duties, as necessary
  • Additional responsibilities as needed
Requirements:
  • Minimum of 5 years’ experience in a senior level administrative support position
  • Advanced experience in Outlook, Word, Excel, PowerPoint, and Visio
  • Fluency in French and English
  • Ability to multitask and prioritize daily workload in a fast-paced environment
  • Excellent interpersonal skills at all levels of the organization
  • Exemplary planning and time management skills
  • High level verbal and written communications skills
  • Ability to handle sensitive information and situations with diplomacy, discretion, and good judgment.
Compensation:
  • Salary: 60-70K (35 hour work week)
  • Benefits, bonus, pension.

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Shanice Niles-Delahaye, Senior Consultant, Office Professionals. Visit our website at www.aplin.com to view our job opportunities, career tips, and tools. We thank all applicants; however, only those selected for an interview will be contacted.

WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.

If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly four decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!

Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.

Recruiter:

Profile

Shanice Niles-Delahaye

Office Professionals

Greater Toronto Area

Senior Consultant

  • 905.247.5107
  • sniles@aplin.com

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