AS5 Government Admin - IMMEDIATE START

Edmonton

Contract

  • Office Professionals
  • Job Code: RH2987981024
  • Posted: November 06, 2018
The Job has been filled
David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit an AS5 Government Administrator based in Downtown Edmonton, AB.

Our client, government-based organization, is looking to an AS5 to fill a 3-month temporary period with the possibility of extension for the right person. This position provides administrative support to the Director as well as BRM team. Assisting with daily operations, the successful AS5 will work in tandem with the EA to the CIO.
Must be an advanced ARTS and Microsoft Word and Excel user. Are you the type of individual who exercises discretion at the highest level? Do you thrive in a team-based environment? Apply now before the advanced level position is filled.

The role:

  • Complex calendar management for the Director and back up support for the EA to the CIO
  • Processing and maintaining confidential information 
  • Reviewing incoming correspondence for Executive Directors, prioritizing issues and taking appropriate action. Assigning tasks, composing responses, bringing significant items to Director's attention
  • Research and complete travel arrangements for the Executive Directors as well as associated expense claims
  • Maintaining a 'bring forward' system and follow-up on items to ensure the timely completion of tasks
  • Preparing meeting materials and briefing notes prior to meetings and events
  • Completing financial activities such as p-card reconciliation, processing invoice and reviewing Directors expense claims 
  • Coordinating meeting logistics, address specific needs and support meetings taking minutes as needed

The Ideal Candidate:

  • At least 3-5 years of experience as an Administrative Assistant at AS5 level
  • Solid Microsoft Word skills with the ability to create correspondence and use templates and headers and footers 
  • Ability to accurately follow processes and producers  
  • Solid Microsoft Excel Skills with the ability to create spreadsheets and record and track data
  • Direct experience with Action Request Tracking System (ARTS) and Images
  • Experience with Share point
  • A quick learner with exceptional multi-tasking abilities
  • Excellent organizational skills and strong attention to detail
  • Experience with Action Request Tracking System (ARTS) and Images

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Rachael Healy, Consultant, Office Professionals. We thank all applicants; however only those selected for an interview will be contacted.

WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.

If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly 4 decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada - all from one source. We look forward to exceeding your expectations!
Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.

Recruiter:

Profile

Rachael Healy

Office Professionals

Edmonton

Consultant

  • 780.229.2010
  • rhealy@aplin.com

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