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We are hiring a Receptionist & Office Coordinator for our Downtown Vancouver client. In this role you’ll be responsible for more than reception responsibilities. You’ll assist with events, calendar and expense management and join a fun and dynamic team.
About Our Client
Our client is an established real estate development organization focused on creating communities across urban and suburban markets. The firm supports a culture that values quality, innovation, and community engagement, offering opportunities for professional growth within a dynamic real?estate development environment. Known for a design-driven approach and strong collaboration with industry partners, the company emphasizes livability, quality, and long-term value for residents.
About The Opportunity
The Receptionist & Office Coordinator is the first point of contact for visitors and employees. This is a dynamic role that will also include events, providing administrative support to the President and coordinating calendars, boardrooms and meetings. It’s a great opportunity for someone looking for a role to expand their administration skills and will offer a variety of daily responsibilities.
About The Position
- Serve as the friendly face of the company at the reception desk, answering and directing calls and greeting visitors.
- Assist with onboarding new employees and scheduling interviews.
- Support company events, including setup, coordination, and follow-up.
- Help maintain office culture and employee engagement initiatives.
- Turning over boardrooms after meetings
- Unloading dishwasher and organizing kitchen/snacks
- Formatting documents, memos, and reports
- Assisting with health and safety committee initiatives
- Provide administrative support to the President and CEO, including expense reports and calendar management.
- Additional duties as required.
- Demonstrate a “no task too big or small” attitude, contributing wherever needed
The Requirements
- 2+ years of experience in a Reception or Office Coordinator position.
- Excellent communication skills.
- Strong proactive problem solving abilities.
- Must be able to work independently.
- Flexibility to adjust to changing priorities.
- Intermediate Microsoft Office skills.
- Prior experience with calendar and boardroom management.
Compensation
- Annual salary range $58,000 – $65,000 depending on experience
- Competitive benefits
- 3 weeks vacation
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.