Payroll Admin

ABOUT THE COMPANY
Our client is a diversified, privately owned group headquartered in Nanaimo, operating across construction, manufacturing, real estate development, and several complementary service divisions. The centralized finance and corporate services team supports multiple entities, providing HR, IT, accounting, and business operations support. The organization is stable, growing, and values accuracy, teamwork, and continuous improvement.

ABOUT THE ROLE
This Payroll Administrator position plays a key role in processing and maintaining payroll for multiple companies within the group. The role is hands-on, detail-focused, and ideal for someone who enjoys accuracy, problem-solving, and supporting both employees and internal teams. You’ll collaborate closely with HR and Finance and act as a go-to resource for payroll questions, reporting, and compliance.

RESPONSIBILITIES

• Process bi-weekly payroll for several entities, ensuring employees are paid accurately and on time.
• Manage commissions, taxable benefits, RRSP deductions, union remittances, reimbursements, and other payroll components.
• Ensure all statutory remittances (WCB, EHT, source deductions, etc.) are filed correctly and on schedule.
• Maintain employee payroll files and ensure records are updated and compliant.
• Prepare ad hoc, monthly, quarterly, and annual payroll reports.
• Troubleshoot payroll discrepancies and collaborate with vendors or internal teams to resolve issues.
• Work closely with HR and Finance to align payroll data with personnel and accounting records.
• Provide support, coaching, and guidance to Payroll Assistants as needed.
• Assist with year-end tasks such as T4s and payroll reconciliations.
• Identify opportunities for process improvements and automation.
• Provide coverage for teammates during absences and special projects.
  
  

REQUIREMENTS

• Payroll Compliance Practitioner (PCP) designation or actively pursuing this.
• 3–5 years of payroll experience, ideally with multi-entity payroll.
• Practical knowledge of ADP, Payworks, Eclipse, or similar payroll systems.
• Solid understanding of Canadian payroll legislation and tax rules.
• Strong Excel and general MS Office skills.
• High attention to detail, accuracy, and deadline management.
• Team-focused mindset with strong communication skills.
• Must be legally eligible to work in Canada; no LMIA sponsorship available.
• Some roles may require a criminal record check.
  
  

COMPENSATION

• Salary range: $60,000–$70,000, depending on experience.
• 100% employer-paid benefits package.
• GRSP & DPSP program with tiered employer matching (2% then 4%).
• Short- and long-term disability coverage.
• Access to virtual healthcare services.
• Professional development support and career advancement opportunities.
• Employee and Family Assistance Program.
• Free on-site parking.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.