Administrative Assistant

Join a top employer and advance your career. Aplin has partnered with an Acheson-based company to hire an Administrative Assistant to join their team! 

This a contract opportunity starting ASAP for 2 months with the potential of extension! 

If you are self-sufficient, organized, and have at least 2 years of administrative assistant experience, please apply below! 

Responsibilities:

• Facility Support: Regularly move around the facility, including walking between floors and using stairs, to oversee and address various operational needs.
• Reception and Office Administration: Handle front desk duties, greet visitors, and manage incoming calls. Assist with general office administrative tasks.
• Event Planning and Coordination: Plan and execute activities, including setting up decorations around the facility, ordering lunches, and coordinating seasonal events.
• Communication Management: Update and maintain monthly PowerPoint communications sent to all staff. Manage communication boards around the facility to ensure information is current.
• Vendor Management: Oversee the flow of vendors in and out of the facility. Coordinate services and address any issues that may arise.
• Facility Maintenance Coordination: Actively coordinate with cleaners and other service providers for facility maintenance. Handle unexpected situations, such as organizing repairs for damaged equipment.

Qualifications:

• Previous Administrative Experience: Prior experience in a similar administrative role, with exposure to facility management tasks.
• Mobility: Ability to move around the large facility, including going up and down stairs multiple times a day.
• Driving Requirement: Must have a valid driver's license and access to a vehicle, as there is no transit access to the Acheson location.
• Flexibility: Willingness to work outside regular hours, if needed, and assist during the Christmas season.
• Organizational Skills: Strong organizational skills to manage diverse responsibilities effectively.
• Proactive Attitude: Ability to take initiative, think on your feet, and solve problems independently.
• Communication Skills: Excellent communication skills for dealing with vendors, coordinating services, and managing internal communications.
• Tech Savvy: Proficient in using Microsoft Office, especially PowerPoint, for communication updates. 
• Highly Adaptable: Ability to adapt to a fast-paced environment and handle changing priorities. Can work independently and make thought-out decisions! 
• Professionalism: Maintain a high level of professionalism and discretion in handling sensitive information.

We are an award-winning employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply for our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit.