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ABOUT OUR CLIENT
- Established, locally owned electrical contractor
- Strong repeat-client base and steady pipeline; focused on commercial tenant improvements, restaurants, and wood-frame multi-family.
- Laid-back, friendly culture with direct access to ownership and leadership.
ABOUT THE OPPORTUNITY
- This is a high-impact coordination role supporting multiple Project Managers across several active projects at once.
- You’ll bring structure, document control, and follow-through to keep projects moving—especially around procurement tracking, change documentation, billing support, and closeout deliverables.
- Mostly office-based in Vancouver with occasional site visits across Metro Vancouver / Lower Mainland.
ABOUT THE POSITION
Reporting to a Project Manager or Senior Project Manager, you will support the full project lifecycle—pre-con through closeout—by owning key administrative and coordination workflows.
Job duties include:
- Maintain project documentation including permits, submittals, RFIs, site instructions, change orders, POs, lead times, QA/QC logs, package cost trackers, and turnover requirements.
- Keep project folders, drawings, specs, and correspondence organized, current, and accessible for the team.
- Track material packages from PO creation and submittal approval through release, shipping, and delivery.
- Support change order pricing, approval tracking, billing documentation, and audit-ready backup.
- Compile monthly billing support including Schedule of Values (Excel) workbooks and related backup documentation.
- Track budgets and cost flow (POs, invoices, pending changes, credits) and support forecasting of final costs.
- Build O&M manuals and turnover documentation progressively throughout the project (not only at closeout).
- Track inspections, testing, deficiencies, and corrective actions to drive clean closeouts.
- Assist with drawing/spec reviews alongside PMs, including basic counts/takeoffs as needed.
- Attend meetings and capture minutes/action items to support PM follow-up.
THE REQUIREMENTS
- Highly organized; able to manage multiple projects and support several PMs simultaneously.
- Strong computer skills with particular strength in Excel; comfortable with Word, Outlook, Teams, and SharePoint.
- Comfortable working independently (office staffing can vary day-to-day depending on site demands).
- Ability to read drawings/specs and understand basic construction sequencing.
- Strong written and verbal English communication for coordinating with clients, consultants, vendors, and trades.
- Strong document control habits, proactive follow-up, and practical problem-solving.
COMPENSATION
- $70,000–$85,000 depending on expereince
- Benefits plan and RRSP matching.
- Performance bonus eligibility.
- Cell phone allowance or company phone.
- Company laptop.
- Professional development and long-term growth opportunity
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.