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We are hiring a Receptionist and Office Coordinator for our Vancouver client. This is a temporary opportunity.
About Our Client
Our client is in commercial real estate with offices across Canada. They believe their culture is their defining strength and take pride in their diverse team and commitment to delivering exceptional customer service.
About The Opportunity
Reporting to the Manager, Office Administration, this role provides support in both Office Administration and Executive Support. The Office Coordinator will also assist with special projects, including office digitization, events, and presentation consolidation. The position works closely with various departments, leadership teams, external advisors, consultants, vendors, and other third parties.
About The Position
- Manage the reception area, greet guests, and coordinate required registration and screenings.
- Answer and direct incoming calls, providing message support as needed.
- Handle all mail and courier activities, including retrieving, distributing, scanning, and filing documents.
- Process incoming and outgoing packages and support cheque deposits by recording receipts, notifying Finance, depositing cheques, and maintaining related records.
- Maintain tidy boardrooms and common areas; monitor and restock kitchen and office supplies as needed.
- Manage office equipment, including printers, and oversee the file and storage rooms.
- Coordinate scheduling and calendar management for meetings.
- Assist with company-wide and office events, including booking venues, arranging catering, and liaising with suppliers.
The Requirements
- Post-secondary education is preferred.
- 2+ years of experience in a Reception or Office Coordinator role.
- Intermediate Microsoft Office skills.
- Excellent communication skills.
- Must be able to meet deadlines.
- Prior experience in real estate is an asset.
Compensation
- Hourly $20.00 – $24.00
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.