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Tammy Boyko and Carlan Wilbon with Aplin have partnered with our client in Winnipeg to recruit an organized and highly detail-oriented Administrative Assistant to join their team on a temporary basis. This is an immediate temporary opportunity with the potential to extend.
This role provides administrative and logistical support, with a strong focus on coordinating travel and shipments for staff. You’ll be interacting with a wide range of people and will play an important role in creating a welcoming and positive experience.
The hours are Monday to Friday from 8 am to 430 pm.
Salary will range depending on experience from $22.00 to $25.00 per hour.
Free parking is available for this onsite position.
Responsibilities
- Book and coordinate air travel and other transportation arrangements for staff.
- Receive and coordinate deliveries, packages, and shipments.
- Arrange shipment of personal belongings and other items to various locations.
- Track shipments and ensure items are sent accurately and on time.
- Communicate travel and logistics details clearly with employees and internal teams.
- Provide a welcoming and professional experience for staff, acting as a key point of contact and a positive representative of the organization.
- Maintain accurate records and documentation using Microsoft Outlook, Excel, and other administrative systems.
- Manage multiple priorities and competing requests while maintaining accuracy and attention to detail.
- Provide general administrative and reception support as required.
Qualifications
- Previous administrative experience including booking and coordinating travel is strongly preferred; candidates with exceptional accuracy and attention to detail will also be considered.
- Strong organizational skills with the ability to manage multiple competing priorities at the same time.
- Excellent attention to detail and accuracy.
- Strong working knowledge of Microsoft Outlook and Excel.
- Excellent communication and interpersonal skills.
- Warm, friendly, patient, and approachable personality.
- Comfortable working with individuals from diverse backgrounds.
- Able to remain calm, flexible, and helpful when plans change or unexpected issues arise.
- Reliable and able to take ownership of tasks from start to finish.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.