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We’re partnering with a well-established Calgary organization to recruit an experienced Executive Assistant for an immediate temporary opportunity.
This role will support multiple members of the Executive Leadership Team and is ideal for a polished, proactive EA who can quickly step into a busy environment and keep several executives organized.
This is expected to be a 2 month contract with potential for extension. Location is in office downtown Calgary.
What You’ll Be Doing
- Provide high-level administrative support to multiple senior executives.
- Proactively manage complex calendars, meetings, conferences and competing priorities.
- Coordinate travel arrangements, itineraries and executive logistics.
- Prepare professional correspondence, reports, presentations and other executive materials.
- Review and format documents and create polished PowerPoint presentations.
- Coordinate company meetings, functions and special events.
- Prepare and process expense reports, invoices and related documentation.
- Support procurement and accounts payable administration.
- Track and code timesheets and invoices related to projects.
- Assist with onboarding administration and system setup as required.
- Maintain organized electronic filing and confidential records.
- Provide additional executive and administrative support as priorities arise.
What We’re Looking For
- 7+ years of Executive Assistant experience, ideally supporting multiple executives simultaneously.
- Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
- Strong calendar management, meeting coordination and travel planning experience.
- Comfortable with mail merges in Word, Excel and Outlook.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to handle confidential information with discretion.
- Basic accounting knowledge and comfort working with expenses, invoices and financial information.
- Professional, polished and confident communicating at the executive level.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.