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Compensation
- Competitive salary based on experience
- Compensation details will be discussed with qualified candidates
Benefits & Perks
- Comprehensive benefits package
- Paid vacation and personal days
- Professional development and training opportunities
- Collaborative and professional work environment
- Potential hybrid or flexible work arrangements
Responsibilities
- Provide comprehensive administrative and practice support to lawyers within a busy commercial litigation practice
- Manage calendars, meetings, appointments, and scheduling requirements
- Coordinate internal and external meetings, including conference rooms and related arrangements
- Assist with travel arrangements, correspondence, printing, scanning, couriers, and general administrative tasks
- Open and close files and maintain organized electronic and physical filing systems
- Coordinate with internal support teams to ensure document production and administrative tasks are completed accurately and on time
- Prepare, format, and review correspondence, legal documents, reports, presentations, and other materials
- Handle urgent and confidential correspondence and emails as required
- Assist with client communications, meeting coordination, and general inquiries
- Support lawyers with pitches, presentations, marketing, and business development activities
- Assist with time entry, pre-bills, billing, and other financial administration
- Liaise with lawyers, clients, and internal departments to ensure smooth day-to-day operations
- Provide support to other members of the team as required
Qualifications
- Legal Administrative Assistant Certificate from an accredited institution
- 3–5 years of experience working as a Legal Administrative Assistant or in a similar legal support role
- Solid understanding of commercial litigation and related court filing and service procedures
- Strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint, and legal research tools
- Experience with ACL, iManage, PrimaFact, or similar legal technology is considered an asset.
- Excellent communication, organizational, and time-management skills
- Strong attention to detail and ability to manage competing priorities
- Ability to anticipate needs, take initiative, and work independently
- Professional telephone manner and strong client service skills
- Ability to remain calm under pressure and work effectively to tight deadlines
- Flexible, dependable, conscientious, and team-oriented
- Typing speed of approximately 60 words per minute
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.