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This isn’t an active job opening, but by applying, you’ll join our Aplin Talent Pool—a great way for us to stay connected and keep you in mind for future opportunities that match your experience and career goals.
You’ll be considered for confidential and upcoming Legal Administrative Assistant roles that align with your skills, experience, and interests.
Our clients are established law firms looking for talented Legal Administrative Assistants to support their teams. We’re currently growing our talent network for both current and future opportunities supporting lawyers across corporate, commercial, and real estate practices.
Compensation
- Competitive compensation based on experience and the specific opportunity
- Current opportunities may range from approximately $60,000–$70,000
Benefits & Perks
- Opportunities with established and highly regarded law firms
- Hybrid work arrangements may be available depending on the firm and position
- Professional and collaborative team environments
- Opportunities to develop and expand your experience in corporate commercial and/or real estate law
- Competitive benefits packages may be available depending on the specific opportunity
- Opportunities for professional growth and long-term career development
Responsibilities: Depending on the specific opportunity, responsibilities may include:
- Provide legal administrative support to lawyers and legal teams within corporate, commercial, and/or real estate practices
- Manage and maintain client files, including file opening, closing, archiving, and document organization
- Coordinate calendars, meetings, deadlines, appointments, and bring-forwards
- Prepare, format, proofread, and edit legal correspondence, agreements, forms, reports, and other documents
- Assist with corporate and real estate transactions from opening through closing
- Coordinate execution, signing, circulation, and collation of legal and transactional documents
- Prepare and organize closing documents, closing books, and transaction records
- Assist with real estate searches and related documentation through LTSA, BC Online, and other applicable systems
- Prepare trust documentation and assist with transaction closings
- Assist with billing, including WIP reports, pre-bills, invoices, and accounts receivable follow-up
- Communicate professionally with clients, lawyers, opposing counsel, and other external contacts
- Provide general administrative and practice support as required
- Work collaboratively with other Legal Assistants and provide coverage when needed
Qualifications
- 2+ years of Legal Administrative Assistant experience in a law firm environment
- Experience in corporate, commercial, real estate, or other transactional law is an asset
- Strong candidates from other practice areas, including litigation, may also be considered where transferable skills are demonstrated
- Completion of a Legal Administrative Assistant program or equivalent legal administrative experience
- Strong Microsoft Office and document formatting skills
- Experience with legal technology and applications such as Adobe, iManage, BC Online, DocuSign, MyLTSA, or ALF is an asset
- Excellent attention to detail and accuracy
- Strong organizational, time management, and prioritization skills
- Ability to manage multiple files, deadlines, and competing priorities
- Strong written and verbal communication skills
- Professional, positive, and collaborative approach
- Ability to work independently while also contributing effectively to a team
- Strong judgment and discretion when handling confidential and sensitive information
- Comfortable working in a fast-paced professional environment and taking initiative when required
Interested in exploring confidential Legal Administrative Assistant opportunities? Apply to join our Aplin Talent Pool and we’ll be in touch when an opportunity that matches your background becomes available.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.