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ABOUT THE COMPANYOur client is a well-established organization based in Vancouver, operating within a structured and process-driven environment. They are known for their stability, collaborative culture, and commitment to accuracy and service within their finance function.
ABOUT THE ROLE
This is a full-time, permanent Accounts Payable Administrator position working in a hybrid model (office + remote).
This role sits within a high-volume, process-oriented environment, focused on the accurate and timely processing of invoices, reimbursements, and benefits-related transactions. The position is highly structured and best suited for someone who enjoys consistency, routine, and maintaining well-defined processes.
The role also involves regular communication with internal and external stakeholders, requiring clear, professional, and proactive follow-up to ensure all transactions meet policy and documentation standards. This is a stable, long-term opportunity with limited upward progression within the function.
RESPONSIBILITIES
Accounts Payable & Finance Duties
- Process vendor invoices end-to-end, ensuring accuracy, completeness, and appropriate approvals
- Review and process employee expense reimbursements in line with company policies
- Administer benefits-related payments, allowances, and recurring transactions
- Complete credit card reconciliations and record expense entries
- Maintain organized tracking systems and reconcile against accounting records
- Ensure all transactions are fully documented and audit-ready
- Support audit processes and provide required documentation
Communication & Service
- Act as a key point of contact for employees, vendors, and other stakeholders regarding AP, expenses, and benefits
- Manage a high volume of emails and calls, including follow-ups on missing receipts, approvals, or documentation
- Provide clear guidance on policies, processes, and documentation requirements
- Communicate effectively with individuals across varying levels of technical understanding
- Ensure timely resolution of inquiries while maintaining a high level of service
- Handle sensitive matters with professionalism, discretion, and care
- Enforce compliance by returning incomplete or non-compliant submissions for correction
REQUIREMENTS
Education & Experience
- Previous experience in accounts payable or a similar finance/administrative role
- Comfortable working in a high-volume, repetitive processing environment
- Experience with accounting systems (e.g., Sage 300) is an asset
- Proficiency in Excel (basic to intermediate level required)
Skills & Attributes
- Strong attention to detail and organizational skills
- Ability to manage deadlines and work independently in a structured environment
- Clear and professional communication skills
- High level of discretion when handling confidential information
- Ability to explain financial information in a simple, easy-to-understand way
- Calm, solutions-focused approach when handling sensitive or complex situations
- Service-oriented mindset with strong follow-through
COMPENSATION
- Salary: $60,000 – $65,000 (depending on experience)
- Comprehensive benefits package
- RRSP program
- 2 weeks’ vacation
- Hybrid working model (office + remote
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.