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We are seeking a detail-driven and highly organized Accounts Payable & Payroll Administrator to join a busy and collaborative finance team. In the development industry. This role is heavily focused on full-cycle Accounts Payable and payroll processing, while also supporting accounts receivable and general accounting functions.
This is an excellent opportunity for someone with a strong accounting foundation who thrives in a high-volume environment, enjoys ownership of processes, and values being part of a hardworking, team-oriented culture. Experience within the construction industry would be considered a strong asset.
Key Responsibilities
Accounts Payable (Primary Focus)
- Manage the full-cycle Accounts Payable process from invoice receipt through to payment
- Review, code, and enter high volumes of vendor invoices with accuracy
- Match invoices to purchase orders, contracts, and supporting documentation
- Resolve discrepancies by working closely with project managers, vendors, and internal stakeholders
- Schedule and process payments via cheque, EFT, and online banking platforms
- Maintain vendor files, tax documentation, and payment records
- Perform monthly AP subledger reconciliations and vendor statement reviews
- Support cash flow planning by coordinating payment timelines
- Identify and implement process improvements within the AP workflow
Payroll
- Process full-cycle payroll (hourly and salary employees) accurately and on schedule
- Maintain payroll records, deductions, remittances, and benefit contributions
- Prepare and submit government remittances (CRA, WCB, etc.)
- Reconcile payroll accounts and prepare related journal entries
- Ensure compliance with provincial and federal payroll legislation
- Support year-end payroll reporting including T4 preparation
Accounts Receivable & Accounting Support
- Assist with invoicing, progress billing, and receivables tracking
- Monitor aging reports and follow up on outstanding balances
- Reconcile AR subledger to the general ledger
- Support month-end and year-end processes, including journal entries and account reconciliations
- Assist with financial reporting and documentation as required
Qualifications & Experience
- Strong accounting background with demonstrated bookkeeping and general ledger experience
- Significant Accounts Payable experience in a high-volume environment
- Payroll processing experience (full-cycle preferred)
- Experience working within an ERP system (required)
- Previous experience in the construction industry considered an asset
- Post-secondary education in Accounting, Finance, or Business Administration preferred
- CPA designation or actively working toward CPA considered an asset
- Advanced Excel skills and strong attention to detail
- Ability to prioritize effectively in a deadline-driven environment
Work Environment
- In-office role within a collaborative and supportive team
- Fast-paced, project-driven environment
- Culture that values accountability, accuracy, and strong communication
- Long-term opportunity with stability and room for growth
At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.