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Tammy Boyko and Carlan Wilbon with Aplin are seeking a highly organized and detail-oriented Administrative Support professional to assist with our clients facility access functions. This is a full-time contract role ideal for someone who excels in administrative accuracy, data entry, and supporting employee services in a fast-paced environment.
Benefits & Perks
- Full-time, consistent work for 3–6 months or longer.
- Opportunity to support essential facility operations and employee services.
- Potential to extend.
Responsibilities
- Print and issue staff ID access cards.
- Input and maintain employee data in the facility access database.
- Complete and process access forms in a timely and accurate manner.
- Manage employee parking and gym pass access.
- Enter and update employee information in the parking and gym access databases.
- Ensure payroll information related to parking and gym deductions is accurate.
- Prepare and submit monthly Excel spreadsheets to payroll for deduction processing.
- Provide general administrative support to the facility access and security functions as required.
- Other administrative duties as assigned
Qualifications
- 3 plus years of experience as an Administrative Assistant.
- Experience in a hospital setting is an asset.
- Strong administrative and data-entry experience.
- High attention to detail with proven accuracy in handling sensitive information.
- Proficiency with Microsoft Excel and database systems.
- Ability to prioritize tasks and manage deadlines in a busy environment.
- Strong customer service skills with a professional and approachable demeanor.
- Experience handling access systems, ID cards, or payroll data is an asset (not required).
- Criminal background check is required.
At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.